Google Gmail and Apps are free for the account holder. To a small business just getting started, this offers a wealth of useful applications at no cost. Lets face it, you’re just starting out, and capital preservation for the absolute essentials is key to your survival. Well, tools for organizing and performing your work are absolutely essential; however, they can be done for free if you know where to go. Google has the answer.
Google supplies a digital toolbox to every gmail account. All the necessary software apps to make your business look professional and right on top of the IT game. Whether you are a sole proprietor, single-owner LLC, or just on a mission, this bundle of tools has all the answers for your business needs. Make your business information and customer interactions look like a team of 50 is at work when it’s just you in slippers on your couch.
Where to find this treasure chest of free business tools? It is accessible from the main Google Search page or from the Gmail startup page, both after you sign into your account. On either page look to the upper right corner, and you will notice an Icon of 9 dots shaped in a square pattern. Click on this 9 Dot Icon and the treasure chest will open. Notice: Sum of these Apps are tied specifically to your single Google Account. Meaning if you have more than one Google account you will only find your work when signed into the correct account.
Google Gmail: Organized Communiction Is A Snap
All the bells and whistles made simple and efficient. Gmail makes email communication a breeze. Easy to read and organize. Allows for customization. Search for mail by sender, subject matter or a keyword. The spam filter is automatic and learns as you go. Set up Labels and filter to organize specific sunject matter on single place without searching through unrelated emails. Do you have canned responces to certain customer inquiries or setting appointments? No problem. Setup a template which is saved for eternity to be used over and over again.
Syncing to any device with little effort. Its all on the cloud so it goes where you go so long as you have signal to your device. Answer customer inquiries from the school game or the store check out line. Its all right there ready when you are. Set notifications and you will never miss that emergency email ever.
Google Drive: The Cloud Based Filing Cabinet
The cloud is the home to everything these days, and to have a free storage locker as part of your account can be invaluable to a small business. Google Drive is just that. Just imagine your laptop or desktop has just died. Or maybe your backpack tore open as you walk from the parking lot t your clients office dropping your laptop to the asphalt shattering the screen. Your presentation is gone. Right? Wrong! Its on Google Drive not the laptop. User clients computer to access it.
This is your all in one storage facility accessable from any where you have a internet connection. Store documents, spreadsheets, photos, PDFs and presentations. Setup seperate folders to organize. Share any saved item with anyone with a linkable email account. Backups made easy with plenty of space for more. With 15GB of storage space you can get your business more than off the ground and it won’t cost you a thing.
Google Docs: Word Processing with Global Access
Draft contracts, price list, manuals or thank you letters all from one place and it lives in your browser. Colaborate with others drafting documents with the sharing feature. Add comments for team feedback. Create templated forms like invoices, newsletters or ;canned letters. Access any document from any smart device and work from any where.
This app does everything you need and saves your work automatically. No save buttons here. Work off line when ever necessary. Oh, and when working with those using Microsoft Office just drop their MS Word document into the drvie and it converts automatically to Docs and ready for edits or additions. This is your documents secretary and she does not take coffee breaks.
Google Calendar: Own Your Time Demands
All your time demands in one place, efficiently organized and easy to read. Double bookings, missed appointments, deadlines, and late kid pickups are all a thing of the past. The day planner that travels with you and fits in your pocket. Your time is precious. With this tool, you just might find more of it.
See your schedule by day, week, or month. Schedule a meeting or reminders with a couple of clicks. Set alerts to keep you on time and on target. Share your calendar with partners, clients, or team members. Syncs with all smart devices – phones, tablets, and computers—keeping you on point all the time, every time. Color coding keeps entries separated for easy understanding. Blue for customer appointments, Green for family, purple for downtime or unavailable.
Google Sheets: Spreadsheets At Your Command
Now we are talking numbers, and that is where the money is. No need to be intimidated; Google Sheets puts everything in order just the way you like it. This is the perfect tool to not only crunch the numbers but also making any kind of list or table for better understanding or distributing information. Expense reimbursements, Client lists, Order Tracking, Shipping schedules, Ad monitoring, or Balancing the bank accounts can be made understandable and simple.
There are built-in templates that can save time in setup. Because it is in the cloud, like all the other Google Apps, spreadsheets are sharable with others. No more sending sheets back and forth through emails. No more wondering if you are working on the most recent version. Managing the numbers is now in one place making one truth for your business. Fully converts Excel spreadsheets with a simple drag and drop to Google Drive.
Google Slides: Presentations for the WOW Moments
PowerPoint presentations are a business standard that is expected for a professional level of doing business. It summarizes, conveys information quickly, and just gets down to the point more efficiently than any other tool. Unfortunately this piece of software is going to cost you, but Google Slides has your back. Give your ideas center stage with each client meeting.
Use stored templates or do custom freehand layouts. Drag and drop photos, charts, videos, and images. Have access to your Google account, you have access to your presentation. Someone stealing your backpack on the subway does not slow this train down. You have got it all in the cloud. Collaborate with colleagues live no matter where they are in the world. You have a small business but a worldwide reach now.
YouTube: Your Own Channel to Exploit
YouTube has become one of the most used media centers on the planet, and it is owned by Google. By opening a simple Google Gmail account you now have access to a free YouTube Channel. A worldwide advertising or promotion tool at your fingertips. Talk about ROI (return on investment) on your marketing dollars. This single tool could potentially turn your business into a giant success overnight.
One video posted on YouTube could be in front of millions of eyes within 24 hours. In a flash, your business could go from fledgling to behemoth in hours. Business applications for this media source are endless. Training videos, advertising, promotional stunts, or marketing demonstrations can all be placed here for view after view for all eternity and for Free! A picture tells a thousand words but a video tells an encyclopedia in minutes.
Google Gmail and Apps Grow With You
You started your business and money is tight. Why spend money on something when you can get it FREE! All the Google Suite of Apps is free with a Google Account. When your business outgrows the free version (its going to be a while for that) there is a very affordable version waiting in the wings with bells and whistles:
- A business name email site Example: JoeSmith@SmallBusiness.com
- Even more storage on the cloud.
- Advanced tools and support.
- Additional features: team drives that are sharable and more advanced calendar tools.
Don’t overreach buying software tools you might not really need for 5 or 10 years. Many small businesses do just fine using just the free Apps available with their Google account. Don’t look a gift App in the mouth.
Sharing Feature Makes Teamwork a Breeze
Whether you are a one-person office or a team of colleagues, Google Apps sharing features make work flow like a river. Make multiple edits from multiple team members at the same time in live, real time. Leave helpful comments or instructional suggestions. Assign specific tasks with a simple @ tag sign for each person. Have full control of access, viewing, and editing abilities for each individual on the team.
No matter who you’re working with—client, outside assistance, or professional support—the sharing features of Google Apps will facilitate a more efficient completion of the work. With everyone literally working on the same document nothing is missed, forgotten or misrepresented with all eyes on the prize. Real-time collaboration makes the world a much smaller place.
Work From Anywhere Todays Dream Lifestyle
Live the dream. Work from wherever you care to be so long as you have a good Wifi connection. From the sidewalk cafe, the beach resort poolside, or that cabin rental in the mountains while soaking in the hot tub. With cloud storage and access, your business goes where you go. The major advantages:
- Everything backs up and saves immediately without clicking a save button.
- There is no extra software to install or concerns about compatibility.
- All smart devices sync in easily with full access.
True time and lifestyle freedom. Maybe your business is totally internet based: blogging, TikTok Marketing, or any number of specialties. Now your support systems are as portable as your business. what will you do with all that freedom. Don’t forget your business still has to be managed.
To Sum It All Up: Pops Says It Fitz:
To have all the tools you could possibly need in one pre-installed package. All the Apps listed above and so much more. And best of all its FREE!
- Professional Email with superior organization tools.
- Amazing storage space out on the cloud.
- Document tools capable of producing any business writing form.
- A portable calendar making time management a breeze.
- Presentation and spreadsheet tools for those WOW moments.
- Incredible syncing and collaboration capabilities.
Everything necessary to run your business from start to finish. Run smarter, faster, and with fewer headaches with great, organized support systems with full accessibility. No matter what type of small shop or service you are creating, the future of your empire’s success will be in good hands.
You have the dream but the product or service type is still in the fog? Go check out our RAM page here. Multiple streams of income at your fingertips. Run them all in a complete package or a single one on its own. We are here to lift up as many people as possible. Be the Captain of your own ship with the freedom to do it your way but with a team of navigators guiding the voyage around the pitfalls straight on to success.
Feel free to Register with Us at any time; we delight in meeting new people and sharing all of this community’s amazing resources. You make the Call when you are ready to Reach Out. Contact US – Your dreams are calling so pick up the phone!